ACTIVE TRANSITION TRAINING (ATT) is governed by the Privacy Act 1988 (Commonwealth) adhering to all principles of confidential information collection, management and storage.
ATT will collect only information that relates to a student’s training and take all reasonable steps to protect personal information from misuse, loss, unauthorised access, modification or disclosure including restricted access to electronic files, secure storage of paper files and back up of data, ATT acknowledges that student files may be accessed during audits by the Australian Skills and Quality Authority (ASQA). The disclosure of student information will be on an “as needs” basis or where required by law.
Student will acknowledge this requirement on enrolment. Enrolment forms provide essential information to ensure that entry requirements are met, contact details are collected, information is confirmed and relevant information is provided to students – in particular, payment and process information.
ATT’s usual approach to holding personal information includes robust storage and security measures at all times. Information on collection is:
- As soon as practical converted to electronic means;
- Stored in secure, password protected systems, such as financial system, learning management system and student management system; and
- Monitored for appropriate authorised use at all times.
Only authorised personnel are provided with login information to each system, with system access limited to only those relevant to their specific role. ATT ICT systems are hosted in a secure cloud based environment within Dropbox and PowerPro software, with robust security in place. Destruction of paper based records occurs as soon as practicable in every matter, through the use of secure shredding and destruction services.
In accordance with regulation, all students will sign a Participant Attendance Register at each training session.
ATT will also retain a record of completed units of competence and qualifications achieved for a period of 30 years. Assessment information will be retained for seven years.